Hudson Institute of Medical Research, affiliated with Monash University, is subject to the Privacy and Data Protection Act 2014 (Victoria). We value your privacy and are committed to protecting the personal information we collect and retain from you.
This document outlines how personal information is recorded via the Hudson Institute website, including e-newsletters signed up via the website.
Collection of information
Information automatically logged
Our website: http://hudson.org.au/ is hosted in association with Monash University. When you visit our website, the University and domain host may make a record of your visit and log any of the following information for statistical and business purposes: the user’s address if provided, the user’s domain name, IP address, the date and time of the visit, the pages accessed and documents downloaded, keywords you search, the previous site visited and the type of browser used. Identification of the user may also be requested and logged. These statistics are gathered so we can improve our website for future visitors.
Security of information
We have security measures in place against the loss, misuse and alteration of information. A login name and password are required to visit secure areas.
We take all reasonable steps to ensure the security of the personal information we hold from un-authorised access, modification or disclosure. We maintain physical security over our paper and electronic data stores and premises, such as locks and security systems.
Your personal information may be stored in hardcopy documents, as electronic data, or in Hudson software or systems. We maintain computer and network security; for example, we use firewalls (security measures for the Internet) and other security systems such as user identifiers and passwords to control access to our computer system.
If you send us an e-mail and sign up to our newsletter, your e-mail address (together with any other information you provide) will only be used for the purpose for which you have provided it, except where you give consent. Hudson Institute aims to provide a secure online environment and while reasonable steps are taken to protect the personal information you provide and we hold, from misuse, loss, un-authorised access or disclosure, there are risks associated with the transmission of information via the internet.
Cookies may also be used for authentication purposes and to improve security during a visitor’s session online. Cookies may store the following information: session (numbered key) and duration. A numbered key is a unique server-generated number used to track your current session. The session key can be linked back to a user’s login identification.
Unique identifiers (such as login name and password) are collected from web site visitors to verify a user’s identity and for use as account numbers in our record system. Unique identifiers are also used to access stored information about a visitor’s preferences to enable the dynamic display of the site according to your preferences when you return.
Use and disclosure of personal information
The personal information you supply online will be used by staff in conducting the business of Hudson Institute. Such uses may include matters related to donations, administration, provision of services, marketing and the dissemination of information.
We may also use your IP address to help diagnose problems with a server and to administer our web site. Your IP address is sometimes used to set up individual sessions to provide secure logins.
Further information and assistance please contact the Hudson Institute Human Resources by email at firstname.lastname@example.org